What are the benefits of Electronic Archiving?
Electronic archiving can take a business a step nearer to a paperless office, or at least cut down on the need to store old paper files. The paperless office – promised since the first desktop computers started appearing in the 1980s – has yet to become a reality for most businesses.
The Paperless Office
Despite the increasing use of computers in all types of businesses, a good portion of most day-to-day work is still paper-based. In addition, basic human behaviour works against a truly paperless office: employees want to print documents for more careful study or to bring to meetings
Working Towards a Paperless Office
Despite these challenges, you can drastically reduce the amount of paper documents your business depends on by choosing electronic archiving as part of your document management system. To work towards a paperless office, has to include the electronic archiving of documents that will convert paper records into electronic files.
The benefits of electronic archiving include;
- TIME SAVINGS – Electronic archiving of documents lets employees find and work with documents without the need to leave their desks resulting in saving time, cutting cost and improving efficiency.
- INCREASED SECURITY – Files can be protected by passwords or lost amongst paperwork
- GREATER DATA RETRIEVAL – Having a file stored electronically means it can be restored quickly if lost
- ENVIRONMENTAL BENEFITS – Save paper by having files already stored on a machine.
Sharples Group has a professional team of sales and technically staff based in Warrington who can advise and support your business as it moves towards a paperless office.